Comments on: Annual General Meeting minutes

By: Stella Hewat

Stella Hewat — Thu, 29 Dec 2011 10:11:43 +0000

Thank you so much for taking the time and effort to provide this service,i have been looking all over for some basic info on the limitations on how long minutes need to be stored.

Kind Regards

Stella Hewat

By: Na Ladabouche

Na Ladabouche — Sun, 04 Dec 2011 00:30:56 +0000

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By: Vernetta Bonton

Vernetta Bonton — Thu, 17 Nov 2011 19:02:30 +0000

good publish but your website loading very sluggish .

By: Jackie

Jackie — Thu, 02 Jun 2011 13:15:56 +0000

Last year’s agm mintues have been sent out for a meeting later this month. My name has been used for proposing items when I did not. What can I do about it?

By: walktall

walktall — Wed, 09 Mar 2011 01:09:11 +0000

Thanks for your question.
The reality is that if the minutes cannot be found, then they can’t be presented.
Your suggestion to present a summary of items is a good one.
If it is queried, what else can you do?
The document with the summary should of course then be included in the meetings of this AGM with statement as to why they have replaced the minutes.

By: Bon

Bon — Tue, 08 Mar 2011 21:45:43 +0000

What can you do if you are unable to locate the preceding AGM minutes due to poor record keeping and changeover of staff? The financial statements are available but the ensuing discussions are not recorded. Can we table a summary of items discussed at the preceeding AGM in place of the item, Minutes of the [year before] AGM?

By: Reading minutes at an Annual General Meeting (AGM) | Master Of Meetings

Reading minutes at an Annual General Meeting (AGM) | Master Of Meetings — Mon, 20 Sep 2010 13:18:01 +0000

[...] posts:Annual General Meeting minutes A question has been received about the minutes of an AGM. The minutes of the AGM are approved as [...]

By: Sybille

Sybille — Mon, 20 Sep 2010 11:29:28 +0000

Hi David

thank you very much for a very informative website.

I had a question re reading minutes at the AGM. Do you actually have to read the minutes from the previous year’s AGM at the next AGM so they can get approved?

Thank you very much for your answer.

By: walktall

walktall — Thu, 30 Apr 2009 03:50:54 +0000

Hello Di,
Thanks for your question.
Rescission motions are always tricky – not in procedure but usually because of the “people aspect”.

I’ll try and give you a comprehensive answer.

Firstly, you need to check the constitution and by-laws of your organisation – they may have specific rules regarding rescission motions. If they do, you need to follow them of course.

If they don’t have specific rules for rescission, then the following applies.

1. If the action that the original motion required has already been taken, then it is pointless for the rescission motion to be moved or contemplated – basically the action is done, no motion will fix it.
2. If the action has been partially taken, then it is best to simply move that no further action be taken.
3. If no action has been taken, then anyone can move the rescission motion. The correct wording is: “That the motion to do XYZ, be rescinded”, or, “That the motion carried at the Marsh 24th meeting requiring XYZ, be rescinded.” or, if you give motions numbers or references, “That motion number F456, moved and carried on March 24th, be rescinded.
4. The motion can be moved and seconded by anyone.
5. If your rules do not state otherwise, it can be carried by a simple majority – 51%

By: Di Rayner

Di Rayner — Wed, 29 Apr 2009 06:38:45 +0000

Wht is the correct procedure for a rescision motion?