As a member, can I see the committee minutes?

I have received a question from a subscriber in the United Kingdom.

I have asked to see the minutes of a committee meeting of our local sports club. I am a member. They are not normally distributed however they have sent me a copy but it is not the version that was approved at a committee meeting. It is a heavily edited version that was altered by the chairman and the secretary without the approval of the committee. Is this an acceptable practice?

Absolutely not – this is not an acceptable practice! The chair and the secretary should not be altering the minutes – they belong to the meeting, not the chair and secretary.
Also if you are a member, you should have access to the entire minutes – it is just good governance.
The ONLY reason people may not give you the full minutes is that there is something they don’t want you to see.
I suggest you ask more questions and let others know your concerns.
Please Note: The author is not a lawyer and accepts no responsibility for anything which occurs directly or indirectly as a result of using any of the suggestions or procedures detailed in this blog. All suggestions and procedures are provided in good faith as general guidelines only and should be used in conjunction with appropriate advice, relevant legislation, constitutions, rules, laws, by-laws, and with reasonable judgement.

No Comments »

No comments yet.

RSS feed for comments on this post. TrackBack URL

Leave a comment