Incorrect use of your name in minutes

Jackie has asked the following question:

Last year’s agm mintues have been sent out for a meeting later this month.  My name has been used for proposing items when I did not.  What can I do about it?

There are two things you can do. The first is attend the AGM and when the minutes are confirmed, stand and point out that you did not propose certain items and insist that the minutes be amended to reflect that.

The problem that may cause, is that the meeting may not recall who did propose the items. If they cannot recall, then that is still not your problem – it is the problem of the meeting and the minutes may then be amended to read the proposer could not be identified.

The second thing you can do if you cannot attend the meeting (and this worth doing even if you can attend) is formally write to the secretary of the organisation requesting that the changes be made to the minutes. If the items are a big issue for you, you could insist that the minutes, with the corrections be reissued.

Please Note: The author accepts no responsibility for anything which occurs directly or indirectly as a result of using any of the suggestions or procedures detailed in this blog. All suggestions and procedures are provided in good faith as general guidelines only and should be used in conjunction with relevant legislation, constitutions, rules, laws, by-laws, and with reasonable judgement.

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